Click My Info > My Time > Time Off > History in Kronos WFR. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. In Duration select one of these options. Select subtypes. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Note: You must also select an 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream The Request Time Off slider displays a calendar. Click Tap More . If you need to resolve multiple pending changes at once, you can do this from a. Depending on your access, you may also be able to remove your signoff to make additional changes. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. You may also cancel your request after your manager has Using Manager Absence Calendar, managers can stay in the schedule to Configure Staffing Dashboards. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . by right-clicking on the existing request. The recommendations are based on coverage and accruals balances. Locate the pay period containing the time off Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. You can access the guide 0 To review time-off request details, right-click the request. When your employee timecards are ready for payroll processing, you sign off their timecards. Click Cancel Request. and from My Calendar. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Cancel from My Notifications: Click Home > Main Menu. Use the My Time Off tile when you want to submit a time-off request as simply as possible. (Optional) To review the modified request, and to optionally add comments or additional dates. Click on the paperclip on the line with To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Kronos Coach Help . Close. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if You cannot delete subtypes that are being used. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a If you want to add comments or additional dates to the request, go to the next step. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. The system displays a summary of the current request and notifies you that the request has been submitted. The background color changes to a gray crosshatch pattern. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q any requested time off. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. End Time fields are displayed. 225 0 obj <> endobj Otherwise, if you are finished specifying your request. To select two or more consecutive days, click and drag across the days in the calendar. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. The name of the type of leave. (Optional) Enter comments and notes. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. 163 0 obj <> endobj If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Show me Maybe later. 3. or generic notification is deleted, the request subtype cannot be used. Select a Pay Code from the list. Click the Requests tab. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. You can select dates later in the request process if you choose. Time Off. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. See the People Information > Timekeeping > Employee Role help topic for more information. Note: The approval method for an employee is defined in their person record. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Past Year = Time hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Before you approve or sign off a timecard, you should resolve any exceptions. You must restore the deleted process or notification and the links from the request subtype. To navigate to past or future months, use the. Hours. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Change status to (All Status). Time-off requests can be configured to support many different employment scenarios. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Cancel from My Notifications. Use PCVPs to assign different paycode behaviors to different groups of employees. Depending on your access, you may also be able to remove your signoff to make additional changes. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . In addition, the field might display a different label depending on how it was configured. Leave Accrual Type. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream To allow employees and managers to submit requests to cancel approved requests, in. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Managing Employee Time Off Requests 1. If cancellation is approved, do not reassign the original shift to the employee. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. The Date field reflects the dates you selected in the previous step. Looks like this is your first time using Kronos Coach. Timecard approved by both employee and manager. The request glance opens. Select a request. You can approve the entire timeframe or part of the timeframe. icon in the title bar of the . Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Otherwise, if you are finished specifying your request. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. field and select the type of Time off requests will be emailed to you as soon as they are made. (Durations and pay codes can vary among the days and ranges you specify.) 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